SharePoint Online 2010/ 2013 Workflows Replacement into Power Automate (Modern Workplace)

SharePoint 2010/ 2013 workflows give organisations the ability to automate their processes for business processes such as approval, notifications, and recurrence reminders. These are essential for transforming organisational productivity and extending the experience in Microsoft 365.

Microsoft has strategically changed its direction and has deprecated this technology after the release of its comprehensive automation platform Power Automate. This means that in November 2020 any organisation using these legacy workflows will need to transition across to Power Automate as these will be disabled by default going forward.

SharePoint Server (SharePoint 2016/ 2019) support for 2010 and 2013 Workflows

Microsoft have advised that SharePoint Server (On-Premises) will still be supporting SharePoint 2010/2013 workflows until 2026. But the message is to migrate these Servers to SharePoint Online using the Migration Assessment tool. Then we can take the next steps of moving your processes into the Modern Work environment.

Identifying Legacy Workflows using SharePoint Modernization Scanner

To identify all Legacy Workflows within a SharePoint Online tenancy we use the SharePoint Modernization Scanner to give us a high-level view of all Legacy workflows to produce a report enabling us to:

• Identify all Legacy Workflows and which sites/ list or libraries these are associated with
• Identify Out of the box Workflows as well as Custom Workflows
• Scoring Indication of upgradability of how well these legacy workflows will transition to Power Automate
• Allowing us to work with our clients to upgrade with minimal interruption to the business

The benefits to Power Automate 

The benefit of using Power Automate are almost Limitless! Using this platform will give the business:

• Integration with the entire Microsoft Stack and product outside of the Microsoft sphere
• 220 other integrating services (Connectors)
• Continued investment from Microsoft as the universal solution for automating processes
• All Microsoft Licensing includes the usage of Power Automate
• Additional Premium features available to buy on top of the Microsoft Licencing
• Simple but Powerful environment for users to Automate manual processes
• Microsoft Teams Integration
• Adaptive cards Integration
• Multistage approval processes
• API integration using JSON or XML
• Ability to create custom connectors to integrate with 3^rd party API’s
• Integration into the Dataverse (CDS)

Train the trainer

Hitachi Solutions provides users with the skills to adapt and improve on manual processes that SharePoint 2010/ 2013 workflows did not have the capability for. Alongside migrating your current workflows to the Modern Workspace, we will also provide training to enable users to create and maintain their automation.

Why Hitachi Solutions Europe

Hitachi Solutions is the only Microsoft Partner offering this service to all its customers and any new customers with Legacy workflows as a helping hand in moving into the modern workspace. Leveraging our expertise and wide experience across all different industries, Hitachi is the go-to partner for any Power Automate transitions. We have proven delivery methods and extensive knowledge of Power Automate to enable us to transition our clients to the new technologies seamlessly.

For more information on this please get in touch with our team to discuss your SharePoint Online 2010/ 2013 workflows migration into Power Automate.

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